SaaS Stack Cost Calculator for Small Business

Add up what your team spends on software every month. Pick a plan for each category, set your team size, and see the total, the annual figure and the cost per person.

Prices are published list prices at the study date, in USD, monthly-equivalent. Edit your own figures where your bill differs. See the best SaaS tools for startups →

How to read your stack cost

Per-person cost is the number that matters most. Two companies can spend the same total and feel completely different about it depending on team size. Benchmark against roughly $50–$150 per person per month for a lean small-business stack; higher means either a bigger team benefit or overlap you can cut.

Overlap is the usual waste: a scheduling tool inside your CRM, two project apps, an analytics tool you already pay for elsewhere. Turn categories off above to see what dropping overlap is worth.

Frequently asked questions

What is a SaaS stack cost?

The combined subscription cost of the software a small business runs day to day: email, CRM, project management, accounting, support, automation, analytics, hosting and social tools.

How is per-person cost calculated?

Total monthly stack cost divided by the number of people on your team. It is the clearest way to benchmark tooling spend.

Is it free and login-free?

Yes. No account, no email, no tracking of your inputs.

Can I model just some categories?

Yes. Set any category to None to drop it from the total, or edit the cost of any line to match your own bill.

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